After coaching debate, advising prom, and coaching Running Club, I’ve streamlined my reimbursement documentation and submission to make it easier for me, for the Boston Debate League, our school secretary, and anyone else I might need to get reimbursements from.
1) Create Evernote notebook for your receipts.
2) For each receipt, take a photo of receipt in a note using the app on your smartphone.
3) Title Note with “Description – Date – Amount”
4) Log the receipt amounts in a Google spreadsheet
5) Link to the Evernote notebook in the Google spreadsheet
6) Share the spreadsheet.
I set it so that anyone who has the link can view and then link to it in an email. Voila!